Receptionist Jobs at Mercy Corps Uganda

Job Title: Receptionist
Organisation: Mercy Corps
Duty Station: Kampala, Uganda

About Us:
Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability. Donors include the United States Agency for International Development (USAID), the European Commission (EC), United States Department of Agriculture (USDA) and Swiss Development Cooperation (SDC).

Job Summary: The Receptionist will work within the logistics department of the operational support structure, committed to provide reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries.  The receptionist is the first impression that Mercy Corps’ visitors receive, and maintains communications and office areas in a way that bring credit to Mercy Corps.

Key Duties and Responsibilities:
·         Answer all incoming telephone calls and direct to the proper person or department.
·         Make telephone calls as requested for staff.
·         Transfer calls and announce visitors.
·         Send and receive faxes.
·         Scan documents as requested.
·         Receive all visitors, suppliers, etc.
·         Keep sanity of the office premises; neat and clean (copier areas, reception office, board room, etc).
·         Arrange courier service.
·         Make photocopies as needed.
·         Make travel arrangements as needed.
·         Prepare correspondence as needed.
·         Receive and log in mail and distribute.
·         Maintain adequate inventories of office supplies, log distribution of supplies, including responsibility for stock cards and inventory.
·         Assist Administrative Assistant as required.
·         Assist staff with routine, administrative duties.
·         Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
·         Other duties as assigned.

 Qualifications, Skills & Experience:
·         The receptionist should hold a university degree in a relevant field is required.
·         Experience in administration (including human resource and office management systems).
·         Fluency in written and verbal English required.
·         The job holder must possess an attention to detail, ability to follow procedures, meet deadlines, and work independently and cooperatively with team members.
·         Good computer literacy skills with knowledge of Microsoft word and Excel.
·         Able to spend time in the field of various durations as needed.
·         Ability to resolve customer complaints and concerns.

How to Apply:
All possible job applicants should send an application including a cover letter clearly stating your salary expectations, CV (with 3 referees), and copies of academic qualifications/certificates to: HR/Admin Manager, Kampala Head Office on Nsambya Estate  Road, Plot 1102, Uganda. Please send e-mailed applications to: mcuganda@ug.mercycorps.org or hand deliver it to the Head Office, Kampala, Uganda.

NB: Only short-listed candidates will be contacted by Mercy Corps. Women encouraged to apply.

Deadline:  18th July, 2013

Procurement Supervisor Jobs at US Embassy Jobs

Job Title:  Procurement Supervisor; FP-5 FSN 10                                            
Organisation: United States Embassy, U. S. Mission, Uganda
Vacancy Number: 060/2013

Job Summary: The procurement supervisor will be responsible for all aspects of contracting and procurement functions for 15 agencies subscribing to the ICASS service.  The total contracting and procurement transactions are over 20 million dollars a year.

A copy of the complete position description listing all duties and responsibilities is available on
http://kampala.usembassy.gov/job_opportunites.html

Qualifications, Skills & Experience:
 NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·         The Procurement Supervisor should hold a university degree in procurement, business, business administration, commerce, finance, marketing, accounting, economics, purchasing and/or supplies is required.
·         Four years or more of responsible experience in procurement and contracting work is required.
·         Level IV (fluent - written and spoken) English ability is required.
·         Good working knowledge of contracting procedures, practices, and local pricing customs of the local market is required.
·         Ability to organize, manage, and supervise the procurement functions is required.  Must also have the ability to evaluate, analyze and negotiate.

How to Apply:
All interested candidates / applicants for this position must submit the following for consideration of the application:
·         Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174).
·         A current resume or curriculum vitae
·         Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
·         Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.
SUBMIT APPLICATION TO:
Human Resources Office
By email at KampalaHR@state.gov.
ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5

Deadline: 15th July, 2013

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.