Project Secretary Careers at Ministry of Education and Sports in Uganda

Job Title: Project Secretary

Company: Ministry of Education and Sports (MoES)

Job Location: Kampala, Uganda

Closing Date: 18th Dec 2013

Duties and Responsibilities:

• The Secretary will be maintaining all files and information of the project.
• Handling typing and printing of documents.
• Carrying out day-to-day office management routine duties.
• Handling all communications between the offices and other relevant authorities.
• Ensuring that all office equipment and asserts are well maintained.
• Attending to visitors and direct them to the relevant authorities.
• Accurately recording items in the mail in and mail out data and track the correspondences sent in and out of the project.
• Promptly registering and classifying route incoming mails.
• Ensuring telephone and email lines are in operational order and reporting any problems to the service providers and
• Making office or external appointments for senior project staff as requested.
• Perform other related job tasks as assigned by project administrator

Qualifications, Skills and Experience:

• The applicant should possess a Degree in Secretarial Studies or related discipline.
• Possession of good writing, presentation and communication skills.
• Proven practical experience of at least three years in a reputable organization or institution.
• Possess excellent computer skills and knowledge in Microsoft applications such as Ms Word, Excel and PowerPoint.
• A Post graduate qualifications in Office Management and Secretarial Studies will be an added advantage.
• Hold a high level of integrity and interpersonal skills.

How to Apply:

All application letters clearly marked “Application for the Post of ……………………… under HEST Project, which should also name three professional referees (and their email / day time telephone contacts), detailed CV with attached photocopies of relevant certificates / testimonials, and telephone contact, MUST be addressed and delivered to the address below;
The Assistant Commissioner,
Human Resource Management,
Ministry of Education and Sports,
King George IV Way,
Embassy House, 4th Floor,
P. O. BOX 7063, Kampala. Uganda

Only short listed candidates will be contacted and invited for interviews by phone or e-mail. All candidates must therefore, indicate their contact phone or e-mail addresses.