Earn shs 3 Million Monthly as Administrative Officer for Margaret Thatcher Fund

Job Title: Administrative Officer

Organisation: Margaret Thatcher Fund

Location:  Kampala


Duties
• Maintain effective communication channels with other departments as well as external organizations and individuals.
• Prepare notes, draft correspondence type letters and reports including document binding in accordance with agreed instructions in English
• Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls in both English.
• Receive official visitors by ascertaining the nature of business and directing them accordingly.
• Receive, sort, record and distribute mail, general correspondence and documents to appropriate officials.
• Schedule appointments and screen requests for meetings, synchronize and update appointments.
• Prepare both local and international itineraries; confirm travel, freight and hotel  reservations.
• Locate and attach appropriate files to correspondence or queries as well as organize filing and retrieval systems.
• Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure
• Organize meetings and conferences and accurately record proceedings of various deliberations
• Operate and maintain electronic office equipment and tools including word processing and photocopying machines, scanning and binding equipment
• Monitor and track the progress of various assignments and regularly updating the Manager and other members of staff on specific deadlines and problems.



Minimum Qualifications

• Bachelors Degree   in Office/ Business Administration, Secrétariat studies or other related  studies
• Computer Driving License backed by high level proficiency in computer keyboard operations and transcription skills (minimum 50 wpm typing skills)
• Minimum three (3) years relevant experience preferably gained in providing support to top executive and senior management
• Demonstrate high level of interpersonal, problem solving and conflict resolution skills and high APS score
• Proficiency and  exposure to Oracle ERP system  as well as the  French language is  an added advantage


The position is on general service terms and conditions of service. We offer competitive salary of USD 2450 to 2650pm and benefits package and a collegial working environment.

How to Apply:
Applicants are invited to send their applications via email to jobs@thatcherfund.org. Applicants should indicate “Application for Administrative Officer- Kampala” as the subject line of their email submissions

Closing Date: 27th February 2014