Office Manager/Accountant Careers at Famine Early Warning Systems Network in Uganda

Job Title: Office Manager/Accountant

Project: Famine Early Warning Systems Network (FEWS NET III)

Organisation: Chemonics International Inc

Location: Kampala, Uganda

Closing Date: 13th April 2014

Job Description:

Duties and Responsibilities:

• Supervise and manage all financial and accounting operations including but not limited to, maintaining or verifying petty cash transactions, reconciling petty cash balances at least once a week, maintaining bank balances up-to-date and reconciling accounts on a monthly basis, and requesting funds, as necessary, through wire transfer from home office.
• Enter accounting transactions into Abacus Software on a daily basis, assist home office field accounting and project management staff in reconciling intercompany accounts, respond without delays to home office accounting questions or concerns.
• Prepare backup documentation for each transaction before submitting to COP for approval and issuing payment.
• Oversee all project procurements and the inventory/maintenance of all equipment, materials and supplies necessary to the execution of project activities.
• Keenly verify vendor invoices and deliveries, and make sure that all supporting documents are received and correct.
• Maintain equipment inventory, verifying all inventory items twice a year to make sure that the value of all items booked in Abacus under inventory accounts matches with the total value indicated in the inventory report.
• Guarantee that all inventory are labeled in accordance with USAID guidelines.
• Review all vendor invoices for accuracy, monitor vendor balances, issue and send checks signed by the COP to appropriate beneficiaries.
• Carry out payroll and make disbursements.
• Monitor and track all personnel benefits including vacation and sick day balances and bonuses.
• Process and submit required documentation and personnel taxes (as requisite by local law) to Ministry of Finance.
• Process travel advances to local staff and follow-up on outstanding balances.
• Verify and process expense reports generated by the staff.
• Work closely with the National Technical Manage and home office team to develop a management system for monitoring the budget for project activities, level of effort. Support the technical departments with the financial monitoring of activities in the field according to established procedures and calendars, as and when needed.
• Contribute to the preparation of contractually required financial reports, as well as any other financial reports required by Chemonics International.
• Upon financial audit, provide the necessary technical support to the auditors conducting the audit and assure the implementation of any audit-based recommendations.
• Offer oversight and supervision to office administrative assistant, if applicable, and driver.

Qualifications, Skills and Experience:

• The applicant must hold a bachelor’s degree in Accounting, Finance or related field; Masters preferred.
• At least five years’ experience in accounting, financial and procurement management.
• Excellent speaking and writing skills in English required.
• Advanced computer skills, particularly in MS Office Software, Word Processing and Spreadsheets required.
• Prior supervisory experience preferred.
• Demonstrate excellent interpersonal skills and the ability to be a strong team player.
• Present a professional demeanor and exercise professional judgment.
• Possess the ability to prioritize work assignments; capable of making decision which will foster timely work completion.
• Excellent and demonstrated organizational skills, attention to detail.
• Ability to perform well with minimal supervision.

How to Apply:
All those interested in this vacancy should send their CVs and cover letters to: fewsugandaoma@gmail.com

NB: Only candidates qualified for the position will be contacted.