Administrative Assistant Jobs in Uganda at National Agricultural Research Organisation (NARO)

Job Title: Administrative Assistant

Organisation: National Agricultural Research Organisation (NARO)

Job Location: Kampala, Uganda

Duties and Responsibilities:

• Maintaining communication channels between the office of the Director and other departments as well as external organization and individuals.
• Preparing notes, correspondence and reports in accordance to instructions
• Responding to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls.
• Receiving official visitors and walk-in customers by ascertaining the nature of business and directing them accordingly.
• Receiving, sorting, recording and distributing mails, general correspondence and documents appropriate officials.
• Scheduling appointments and screening reports for meetings, synchronizing and updating the Director’s appointments
• Preparing both local and international itineraries, confirming travel, flight and hotel reservations.
• Locating and attaching appropriate files to correspondence or queries as well as organizing filing and retrieval systems.
• Overseeing the proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
• Organizing meetings and conferences and accurately recording proceedings of various deliberating
• Monitoring and tracking the progress of various assignments and regularly updating the Director and other members of staff on organizational deadlines and problems.

Qualifications, Skills & Experience:

• The applicant should hold a Bachelor’s Degree in Secretarial studies/Administration.
• Proficiency in using word processing and other computer software packages, including use of the e-mail, the internet as well local and wide area network system.
• At least three (3) years of progressive experience gained in a busy executive office.
• Effective communication and interpersonal skills with an attention to detail
• Possess the ability to analyze and evaluate different types of information.

How to Apply:

All those suitably qualified and interested should submit his/her application together with CV and academic transcripts to KOPIA office. Please clearly indicate your telephone contact and e-mail address. Send to:

Dr. Jee, Hyeong-Jin      
E-mail: hjjee1126@gmail.com

OR

The Director,
National Agricultural Research Laboratories – Kawanda
P. O. Box 7065, Kampala. Uganda
karidir@imul.com

Closing Date: 31st Dec 2013