PEPFAR Program Assistant Job Vacancy at U.S. Embassy Kampala in Uganda

VACANCY ANNOUNCEMENT NUMBER: 110-16

OPEN TO: All Interested Candidates/All Sources

HOURS OF WORK: Full-time, 40 hours/week

POSITION GRADE: Ordinarily Resident (OR): FSN8- Ugshs 58,497,999p.a.
Inclusive of allowances
Not Ordinarily Resident (NOR): FP-6*
*Final grade/step for NORs will be determined by Washington.

START DATE: The selected candidate must be able to start work within four weeks of receipt of agency authorization and/or clearances/certifications, or their candidacy may not be considered.

Download Solicitation document

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S Mission in Uganda is seeking eligible and qualified applicants for the position of PEPFAR Program Assistant.

NOTE: Due to the high volume of applications received, we will only contact applicants who are being considered. Thank you for your understanding.

BASIC FUNCTION OF POSITION
The incumbent serves as the operational, logistical, and administrative assistant in the President’s Emergency Plan for AIDS Relief (PEPFAR) Coordination Office. The direct supervisor is the PEPFAR Coordinator, who reports to the Ambassador and is supervised by the Deputy Chief of Mission. The incumbent contributes to the goals and objectives of PEPFAR in Uganda and works with the in-country PEPFAR staff to ensure the successful outcome of PEPFAR-funded activities. Major duties include assisting with the preparation of the $300 million Country Operational Plan each year, instructing Washington where to reprogram budget lines three-four times per year, and maintaining the database covering the 360 USG staff funded by PEPFAR.

This is a Fixed Term position for 9 Months. Fixed Term means that this appointment is for a fixed period of time (typically 9 months) and that the Human Resources Office may terminate this contract at the convenience of the U.S. Government. The Human Resources Office also advises that you are not a permanent employee and shall not be eligible for severance/retirement benefits that are due to permanent employees upon separation.

QUALIFICATIONS REQUIRED
Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

1. EDUCATION: Completion of University degree in Business Administration, Public Health, Social Sciences or Education is required.

2. EXPERIENCE: Three years of increasingly responsible experience in program/project management, or administration, including working with more senior staff in the organization is required.

3. LANGUAGE:
Level IV (fluent – written and spoken) English ability is required.

4. SKILLS AND ABILITIES: Advanced training in Microsoft Access, Excel, Word and Outlook and is required. Strong interpersonal and organizational skills and ability to process large amounts of information and organize it into useful formats is required.

5. JOB KNOWLEDGE: Must possess good knowledge of USG policies and procedures as they relate to the implementation of PEPFAR. Must have good understanding of the operations of the GOU, NGOs, and civil society organizations working in HIV/AIDS.

SELECTION PROCESS
When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.
HIRING PREFERENCE ORDER:

(1) USEFM who is ALSO a preference-eligible U.S. Veteran
(2) USEFM OR a preference-eligible U.S. Veteran
(3) FS on LWOP

ADDITIONAL SELECTION CRITERIA:

1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.

3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

4. The candidate must be able to obtain and hold a security clearance.

5. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

HOW TO APPLY:
Interested Applicants must submit the following documents to be considered:
1. All applications must be submitted online.
2. Applicants shall be required to register under the careers page for US Embassy Kampala using the link below http://usembassykampala.myafricanjobs.com/. For further assistance call 0414306450
3. You will receive confirmation of registration and proceed to apply.
4. On completion of this process you will receive an auto response via your email.

IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

WHERE TO APPLY:
http://usembassykampala.myafricanjobs.com/
Telephone: 0414306001

ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB.

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Deadline: 4/Jan/2017